Nowadays, it seems that everything requires you to be logged in. Chatting with friends, changing your watch face, and even ordering a submarine sandwich are more convenient than ever through online portals, but you won't get very far without an account to manage the information those sites contain. And with all those accounts comes a massive library of passwords to manage. It's absolutely understandable that there might be too many to remember, but that doesn't mean you should resort to strategies like using a single multi-use password or keeping all your passwords written in a book. Password management programs come with a huge variety of benefits that will keep you and your data safe.
Aside from the main benefit of storing your passwords in an encrypted database, there are several other features that are relatively standard for password managers. Oftentimes, password managers have a companion mobile app and a downloadable browser plugin, allowing you access to your passwords from any device, and allowing you to paste your stored passwords directly into login forms. Additionally, you can organize your passwords into folders, share passwords with trusted individuals, and be notified if a password is ever discovered in a data breach.
Most password managers work by storing your information on a highly encrypted remote server with only a single method of decryption: your master password. The master password is a single, complex password that serves as the key to all of your passwords, so it's essential that it is long, complex, and difficult to guess. This serves as a convenient way to only have to remember one password while also keeping all of your saved passwords secure and unique.
When you save your passwords on your browser, what you're really doing is storing those passwords locally on your hard drive. Even if they are stored in an encrypted format on your hard drive, being logged in to your browser means those passwords are likely resting in an unencrypted state during that browsing session. In addition to the danger of physical access to the machine by an unauthorized user, any malware that is running in the background could also find your local password vault and transmit it unprotected to a bad actor.
One great feature of password managers is the ability to delegate access to certain company materials through the encrypted platform. If you've got employees in your purchasing department that need access to certain company accounts, you can allow them to log in to those accounts without knowing what the unencrypted password is, while also preventing someone from merchandising having the same access. As new users enter your organization, they can get specialized access that matches their job requirements, and as users leave the company you can securely remove their access to company passwords.
If you're interested in securing your business's vital data, give us a call today!
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