If you've ever been the victim of data loss, a hack, malware or similar without a backup, you know the sting of losing hard work and vital company data when things go wrong. Data loss without a backup, at a best-case scenario, can cause the loss of countless hours and dollars spent. At a worst-case scenario, data loss without a backup can lead to irrecoverable damage to a business. Research has shown that after a catastrophic data loss, 40 to 60% of small businesses will never reopen.
In some cases, it might be wise for your business to make use of a versioning backup system. If your work involves many individuals collaborating on a project, or a single file being overwritten multiple times, then versioning backups are the solution for you. These backups save a copy of your work every time it's saved, so that if something is accidentally overwritten you have the option of checking yesterday's, or perhaps the last hour's copy to get your work back.
Here at Technical Resource Solutions, we recommend that all businesses follow the tried-and-true "3-2-1" rule. This rule states that all data should exist in three copies, on two different devices or media and accompanied by one off-site storage solution.
A company might accomplish this by attaching either a NAS (network-attached storage) or a tape drive to the server which contains company data. The server would also regularly backup to the cloud. That way, if the server were to experience any issues, data could quickly be recovered to the locally available drive. If an issue which affected the larger geographical area, or the whole office, were to occur, the business would still be able to recover backed-up data as a cloud backup would not be affected by local issues.
The rule of thumb to answer this question is that you should always consider the amount of time that you'll have to spend recovering everything if something goes wrong. That is to say, if you back up your data every Monday, but total data loss occurs on Sunday, then you may be forced to attempt to recover and entire week's worth of business data. On top of that, each hour of data loss-related downtime could cost a business around $8,000. As such we recommend backing up company data daily at a minimum, with more frequent backups for essential data that significantly changes multiple times through the day.
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